The Career Development Center at Oregon State University adheres to the National Association of Colleges and Employers (NACE) Principles for Ethical Professional Practice and expects employers to do the same.
Use of services provided by the Career Development Center, as well as the Handshake platform, constitutes the employer’s agreement to the following policies.
Updated: June 2023
The Career Development Center will provide services and resources for recruiting opportunities to employers provided they acknowledge and meet the following requirements:
Third-Party Recruiters posting a job for a client will be required to disclose the client’s company name for whom they are recruiting in the Job Description box. All positions posted by third-party recruiters without the client’s company name will be deleted from the system. Also, see NACE Third-Party Recruiting Policy and Principles for Ethical Professional Practice.
Temporary agencies or staffing services are employers, not third-party recruiters, and will be expected to comply with the professional conduct principles set forth for employer professionals. These are organizations that contract to provide individuals qualified to perform specific tasks or complete specific projects for a client organization. Individuals perform work at the client organization but are employed and paid by the agency.
Refer to University Policies Regarding Marijuana and Cannabis for our most updated policy under the Student Job Postings section.
Marketing companies are prohibited from using the university's career services to recruit students for commission only employment and internships. Salaried or hourly positions for the corporate divisions of these companies are permitted.Furthermore, companies that require employees to purchase equipment or inventory for resale are not permitted to use our Department's services. Organizations offering franchise opportunities are also prohibited. Companies that offer either commission only full-time positions or require further training and licensure paid by the candidate must disclose this information when posting a position or recruiting on campus.
The Career Development Center will not approve any non-domestic employer. All non-domestic internships and/or student programs are referred to the Oregon State University Office of Global Opportunities.
Start-up companies must be sufficiently established to where they are able but not limited to:
Start-up company employers who cannot meet these guidelines may be denied access.
The Career Development Center expects employers to allow students sufficient time to weigh employment options and make informed decisions, in keeping with the NACE advisory opinion on offer and acceptance policies. The Career Development Center also discourages students from making rushed decisions about offers.
Timeframe Guidelines for Job/Internship Offers
*OSU grants exceptions to this timeline policy for internship and co-op programs run by both OSU and non-OSU entities (for example, MECOP/CECOP, Emerging Leaders, and Multnomah County’s College to County Program) that implement formal timelines for their matching and placement processes. If you are unsure if your program falls into this exception, please contact firstname.lastname@example.org. Additionally, the OSU School of Business may have different timelines or policies. If you would like to learn more about the latest recruiting timelines for the OSU School of Business, please contact the COB Team at email@example.com.
Other exceptions to this recruitment timeline require consultation and approval by the Career Center. Upon approval these exceptions must be clearly stated in the job postings.
Exploding Offers/Excessive Pressure
The Career Development Center defines an exploding offer as any offer that does not conform to the above timeframes. Employers should not make offers or pressure students to accept “early” offers including those requiring a quick response time, nor should they incentivize quick responses using diminishing bonuses, reduced options for location preferences, or similar time pressure tactics. Asking a student if he or she is ready to decide on the spot or providing the student with a hypothetical situation involving a potential offer are also considered inappropriate.
Written offers should clearly state all appropriate terms and conditions including, but not limited to position title, position description, location, benefits, start date, salary, and bonuses. All bonuses or other incentives are to remain in full effect for the entire duration of the offer period.
Employers violating any of these policies may receive deferred interview dates or be denied access to OSU recruiting programs. Each circumstance is evaluated independently, on the level of the violation and related factors.
Students are expected to accept an offer only after careful consideration and to honor professional commitments. Accepting a job offer, either verbally or in writing, is an agreement to work for an employer. Reneging (withdrawing an acceptance of an offer) after having previously accepted, for any reason, is serious unprofessional recruiting behavior and is subject to significant repercussions. This behavior has a profound impact on an employer’s recruiting resources and timeline, as well as the student’s long-term professional reputation. Students who violate our policies are required to meet with Career Center staff; each case is considered individually. Consequences range in scope and can include forfeiture of campus recruiting privileges.
Deferred Start Dates/Rescinding Employment Offers
The Career Development Center strongly encourages employers to consider every alternative before revoking an offer of employment. Employers who cannot avoid rescinding or deferring employment offers should carefully review the guidelines and follow the NACE recommendations issued in their position statement.
NACE recommends that employers who must revoke a commitment demonstrate they have done everything possible to avoid rescinding offers, and to then consider alternatives. These may include changes in job responsibilities, salary reduction or reduced work weeks, changes in job locale, delayed starting dates, and other reasonable options.
1. Registration and Payment for Oregon State University Career Fairs and Events
Employer registrants agree to full payment of fair or event costs upon approval of their registration and receipt of invoice. Upon submission of a registration form through Handshake, approved registrants will receive an email “receipt of registration/reservation” message with an invoice. Full payments must be received no later than 10 days prior to the date of the fair or event to hold your reservation. Failure to pay by at least 10 days prior to the event may result in your organization being removed from the fair and placed on the employer waiting list. Your attendance at the fair is not fully confirmed until the Career Development Center has received payment. The Career Development Center reserves the right to decline participation based on space availability or industry representation. All registration requests are subject to our employer use policy. Please review all employer policies before your visit to campus.
Government agencies and other non-profit organizations with payment restrictions are exempt from the requirement to pay prior to the event. Payment for these registrants is due no later than 30 days after the fair or event for which the employer has registered.
The Career Development Center accepts checks, VISA, Mastercard, and Discover.
2. Full Refund Requirements
For a full refund of registration fees, the Career Development Center must receive via email a written cancellation notice. This cancellation notice must be received by the Center no less than 10 calendar days prior to the fair or event for which the employer registered. Employers whose cancelations are not received at least 3 business days prior to the fair will not receive a refund and will be charged a late cancellation fee.
3. Late Cancellation Fee
There will be a $150 late fee for cancellations less than 3 business days before the fair or event for which the employer has registered.
4. No Show Policy
If an employer registers and is confirmed but does not attend the career fair or event and has not given written cancellation notice at least 10 business days prior to the fair, the employer is responsible for payment of the full registration fee.
5. Late Payment Fee
Payments not received within a 30-day period after the date of the fair or event will incur an additional late payment fee of $50.00.
Make checks payable to:
OSU Career Development Center
A110 Kerr Administration Building
Corvallis, OR 97331
Our Federal Tax ID# 61-1730890
Oregon State University and the Career Development Center reserve the right to make exceptions to the policies as necessary. Each exception will be reviewed on a case-by-case basis and does not constitute a change in policy, nor does it guarantee that the same decision will apply in the future.
All violations will be investigated on a case-by-case basis. If an employer is found to be in violation of the above policies, access to services (interviews, event attendance, access to Handshake, etc.) may be revoked.
Oregon State University and the Career Development Center are committed to equal employment opportunity for all persons and provide services to students and employers on a nondiscriminatory basis. All employers are expected to comply with U.S. employment laws.